Receptionist and Administrative Officer

The Role – Receptionist and Administrative Officer

We are seeking a receptionist and administrative officer to join our operations team. This role requires a motivated and energetic individual with a hands-on approach, capable of prioritizing effectively and maintaining composure under pressure. The ideal candidate will be a dedicated team player who is detail-oriented, enthusiastic and committed to providing excellent client service.

Key Responsibilities:

• Welcome clients and provide exceptional customer service.
• Assist clients over the phone, offering guidance and support.
• Offer flexibility in supporting our branches daily.
• Manage meeting arrangements and prepare meeting rooms.
• Handle client account maintenance.
• Assist the Operations team with tasks such as:
  – Issuing contract notes.
  – Conducting reconciliations.
  – Regulatory reporting.
  – Coordinating mailshots.
  – Processing purchase and sale orders with fund managers.
• Support the team and management with general administrative tasks.
• Maintain records by filing and scanning them into automated systems.

Requirements:

• Experience in the financial services industry is considered an asset.
• Proficiency in MS Office Suite, particularly in Excel and Adobe.
• Customer-facing experience is advantageous.

Skills:

• Friendly, patient, and adaptable to fast-paced environments.
• Strong team player with excellent attention to detail.
• Effective at prioritizing and meeting deadlines, with problem-solving skills and attentive listening abilities.
• Language Proficiency: Excellent communication skills in both Maltese and English.

What We Offer:

• A dynamic work environment within a structured organization.
• Entertainment budget.
• Team-building events.
• Training and development opportunities.

A remuneration package is being offered commensurate with relevant experience together with the opportunity to become part of an energetic team within a well-structured organisation. You can learn more about the benefits and perks of working at Jesmond Mizzi Financial Advisors by clicking here.

To apply for this post kindly fill in the form below by not later than 13th December 2024. Applications are treated in absolute confidence.

Jesmond Mizzi Financial Advisors Ltd is licensed to conduct Investment Services Business by the Malta Financial Services Authority and is a Member of the Malta Stock Exchange.