Administration and Front Desk Officer
The Role
We seek an Administrative Officer to join our Operations team, with additional front office responsibilities. This role requires a motivated and energetic individual with a hands-on approach, capable of prioritizing effectively and maintaining composure under pressure.
The responsibilities include:
- Issuing contract notes.
- Conducting reconciliations.
- Regulatory reporting.
- Coordinating mailshots.
- Processing purchase and sale orders with fund managers.
- Welcome clients at reception and provide exceptional customer service.
- Assist clients over the phone, offering guidance and support.
- Manage meeting arrangements and prepare meeting rooms.
- Handle client account maintenance.
- Scanning and filing into both virtual and physical files
- Social Media management
- Ordering stationery and office supplies
About You
We are looking for a self-motivated and energetic individual with the ability to prioritise and work effectively under pressure, with a hands-on approach to work and ‘can do’ attitude. You must also be a committed team player, meticulous and enthusiastic with a strong commitment to client service excellence.
Education & Experience
- Experience in the financial services industry is considered an asset.
- Proficiency in MS Office Suite, particularly in Excel and Adobe.
- Customer-facing experience is advantageous.
- An adaptive team player who’s highly organised, meticulous and attentive to detail
- Excellent analytical skills, attention to detail, and strong organisational abilities
- MUST be Fluent written and spoken English and Maltese
Benefits
- Discretionary yearly performance bonus
- Health & Dental Insurance
- Work from home policy – Hybrid (post probation)
- Flexi Hours
- Entertainment Allowance
- Well-being Allowance
A remuneration package is being offered commensurate with relevant experience together with the opportunity to become part of an energetic team within a well-structured organisation. You can learn more about the benefits and perks of working at Jesmond Mizzi Financial Advisors by clicking here.
To apply for this post kindly fill in the form below by not later than 10 April 2025. Applications are treated in absolute confidence.
Jesmond Mizzi Financial Advisors Ltd is licensed to conduct Investment Services Business by the Malta Financial Services Authority and is a Member of the Malta Stock Exchange.